Beboerforeningen Fredensgade Vest

Beboerforeningen
FREDENSGADE VEST

Rent the Community House

HOW TO BOOK A ROOM:

First choose which rooms you would like to rent, then fill out the booking form below with a detailed description of your event or your guests’ overnight stay. We review your enquiry and let you know whether the requested rooms and dates are available, and whether you can rent or borrow the rooms.

Processing time: We process booking enquiries a couple of times a week, so please send your request well in advance.

The room is not booked until you have received written confirmation. The rental agreement, payment, key handover and other practical arrangements are then agreed with the board.

WHAT MAY THE COMMUNITY HOUSE BE USED FOR?

The Community House can be used for private, social and association-related events for residents within the association’s geographical area.

These may include birthdays, confirmations, christenings, family events, residents’ meetings, shared meals and other gatherings.

All booking enquiries are reviewed and approved by the board before the booking becomes final.

Borrowing the meeting room

Residents’ clubs and residents wishing to hold meetings for residents in their building or other community activities may be able to borrow the meeting room by prior agreement with the board.

The board considers each enquiry based on the purpose of the event, residents’ interests and room availability. Any special conditions are agreed in advance.

Events open to residents: If you have an idea for an open event, the board can also help make the Community House available, promote the event, find volunteers, collect any admission fees and find funding for possible costs. Read more on the activities page and contact the board to agree on the arrangements.

Check whether the date is available for your event

Days of the Week
Time of Day
Month
Week
Day
MonM
TueT
WedW
ThuT
FriF
SatS
SunS
28
29
30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
1

MAIN HALL

Max. 60 people

MAIN HALL – choose information

Facts

Size: 70 m²

Suitable for: Parties, gatherings, residents’ meetings, talks and community events.

Capacity: Max. 60 people.

The main hall in Fredensgade Vest Community House

Facilities in the room

  • 12 tables (200 × 70 cm)
  • 60 chairs (48 × 43 cm)
  • Access to a kitchen and kitchen equipment
  • Sound system
  • Tableware for 60 people
  • 1 refrigerator
  • 2 toilets
  • Cleaning supplies

Please note! The organiser must set up the tables and chairs and put them back afterwards, unless otherwise agreed. Allow at least 15–20 minutes for this, both before and after the event.

Preparation and clearing away must take place within the booked period.

Access to the rooms

Key collection and return are arranged with the Residents’ Association. Access to the Community House is via the shared area and the gate at Søren Møllers Gade 28.

You have access to the rooms and shared facilities included in your rental agreement during the agreed rental period. You and the association’s booking coordinator inspect the rented rooms before and after the rental. The times are agreed as part of the booking.

Photos

The main hall in the Community House
The main hall cloakroom area
The kitchen in the Community House
Floor plan of the first-floor main hall, kitchen and stairs

Price

Main hall rental: DKK 900 per day.

Once your booking is confirmed
A deposit of DKK 500 is payable.
If you rent the main hall and guest room together, you pay one combined deposit of DKK 500.

Optional extras

Cleaning – DKK 700 You must still clear away, do the washing-up and remove rubbish. Cleaning can be selected under Optional extras in the booking form.

GUEST ROOM

Max. 2 adults and 1 child

GUEST ROOM – choose information

Facts

Capacity: Max. 2 adults and 1 child (3 people in total).

Suitable for: Residents who need space for overnight guests, such as visiting family or friends.

The guest room in Fredensgade Vest Community House – digitally edited photo

Facilities in the room

  • Desk
  • Sofa
  • Coat rack
  • Bedside lamp
  • 2 toilets
  • Cleaning supplies

Optional extras

Duvet and bed linen hire – DKK 65

Select this extra in the booking form, or bring your own.

Access to the rooms

Key collection and return are arranged with the Residents’ Association. Access to the Community House is via the shared area and the gate at Søren Møllers Gade 28.

You have access to the rooms and shared facilities included in your rental agreement during the agreed rental period. You and the association’s booking coordinator inspect the rented rooms before and after the rental. The times are agreed as part of the booking.

Photos

The guest room in Fredensgade Vest Community House with a made-up double bed, green armchair and a table by the window
Ground-floor plan with the guest room highlighted, including toilets and stairs

Price

Rental: DKK 100 per day.

Deposit: DKK 500. The deposit is paid once your booking is confirmed. If you rent the main hall and guest room together, you pay only one combined deposit.

MEETING ROOM

Max. 10 people

MEETING ROOM – choose information

Facts

Capacity: Max. 10 people.

Suitable for: Small discussions, film screenings, meetings and creative workshops.

A photo of the meeting room is coming soon

Facilities

Equipment in the meeting room

  • 1 conference table
  • Printer/photocopier
  • Coffee machine
  • Refrigerator
  • 2 toilets
  • Cleaning supplies

Please note!
The organiser must set out tables and chairs and put them back afterwards (unless otherwise agreed). Allow at least 15-20 minutes for this both before and after the event. Preparation and clearing away must take place within the booked time.

Optional extras

Drinks and catering can be arranged when booking.

Access to the rooms

Key collection and return are arranged with the Residents’ Association. Access to the Community House is via the shared area and the gate at Søren Møllers Gade 28.

You have access to the rooms and shared facilities included in your rental agreement during the agreed rental period. You and the association’s booking coordinator inspect the rented rooms before and after the rental. The times are agreed as part of the booking.

Photos

Photos of the meeting room are not yet available here.

Ground-floor plan with the meeting room highlighted, including toilets and stairs

Price

Meeting room rental: DKK 200 per day.

Borrowing the meeting room

Residents’ clubs and residents wishing to hold stairwell meetings or other community activities may be able to borrow the meeting room by agreement with the board.

The board considers each enquiry based on the purpose of the event, residents’ interests and room availability. Any special conditions are agreed in advance.

Once your booking is confirmed
A deposit of DKK 500 is payable.

SUBMIT A BOOKING ENQUIRY

Email
Describe what the event is about.
Conditions
PLEASE NOTE: Your booking is confirmed only when you receive confirmation from a board member. We process booking enquiries a couple of times a week, so please send your enquiry well in advance.
Earlier access requires a separate agreement with the board.
Optional extras
You must still clear away, do the washing-up and remove rubbish. The optional extra is agreed when the rental agreement is made.
Which rooms would you like to rent?
Choose one or more rooms. Select both the main hall and guest room if you would like to rent them together.
Choose how many nights you would like to rent the guest room.
Max. 2 adults and 1 child (3 people in total). The family must provide a suitable sleeping arrangement for the child.
Let us know if there is anything else the board should know about the stay.

Important information before booking

Rental period: The main hall and meeting room are normally rented from 12:00 noon until 12:00 noon the following day. The guest room is rented from 12:00 noon on the agreed arrival date until 12:00 noon on the agreed departure date. Earlier access requires a separate agreement with the board.

Booking: You must live within the association’s geographical area to book the Community House.

Personal responsibility: The person booking the Community House must be the named tenant and sign the rental agreement.

The rental may not be transferred or lent to anyone else.

The tenant is responsible for the rental and their guests. For events, the tenant must be present throughout the event.

Not rented for: commercial purposes.

No more than 60 people may be in the Community House.

Key conditions for using the rooms in the Community House

CLEARING AWAY & CLEANING
The rented rooms and any shared facilities used must be left tidy and clean. Cleaning of the main hall or meeting room can be added for DKK 700. You must always clear away, do the washing-up and remove rubbish.

FOOD & DRINK
You may bring your own food and drink and use the kitchen and shared facilities included in the rental agreement.

ACCESS & RENTAL PERIOD
You have access to the agreed rooms during the agreed rental period. Preparation, clearing away and cleaning must take place within the rental period. The rooms must be handed back by 12:00 noon on the agreed end date.

Read the conditions

Conditions for renting rooms

The same conditions apply when renting or borrowing the main hall, guest room and meeting room. The rental agreement specifies the rooms, shared facilities and dates included in your booking. The booking becomes final only when you receive written confirmation from the board.

Conditions

1. Access to and use of the Community House

The Community House’s rooms are for private, social and association-related activities, as well as guest accommodation, for residents within the association’s geographical area.

The Community House may be used for birthdays, confirmations, christenings, family events, meetings, shared meals and other gatherings.

Conditions and rules:

  • Commercial events are not permitted.
  • The event must also be held with consideration for the Community House, its neighbours and other residents in the area.
  • No more than 60 people may be in the Community House.

Access and rental period:

You have access only to the rooms and shared facilities included in your rental agreement, during the agreed rental period. The rental runs from 12:00 noon on the agreed start date until 12:00 noon on the agreed end date.

  • Setting up, preparation, decorating, clearing away and cleaning must take place within the rental period.
  • Earlier access requires a separate agreement with the association.
  • The rented rooms must be handed back by 12:00 noon on the agreed end date.
  • Key handover and return are agreed with the association.
  • Access to and from the Community House is via the shared area and from Søren Møllers Gade through the gate at no. 28.
  • The courtyards may not be used for parking. Unloading at the Community House is possible via the parking area in the shared grounds, accessed through the gate at Søren Møllers Gade 26.

If there are several rentals during the same weekend, the association must give advance notice of any special arrangements for access, use or cleaning time, and include them in the rental agreement.

2. Guest room

The guest room is for residents’ overnight guests, such as visiting family or friends, and accommodates 2 adults and 1 child (3 people in total). The family must provide a suitable sleeping arrangement for the child.

For overnight stays in the guest room, bring a duvet and bed linen, including a duvet cover, pillowcase and sheet, unless the optional duvet and bed linen package for DKK 65 has been selected. Also bring towels and any tea towels you need.

3. Food, drink and kitchen

You may bring your own food and drink and use the kitchen, shared facilities, tableware and kitchen equipment included in the rental agreement.

  • Any tableware and kitchen equipment used must be cleaned and put back in the correct place.
  • Worktops, the sink and any kitchen appliances used must be left clean.
  • Remove your own food, drinks, bottles and packaging after the rental.

4. Setting up and clearing away

You are responsible for setting up and clearing away.

  • Tables and chairs may be moved as needed. After the event, they must be cleaned and returned to their positions according to the layout plan in the Community House.
  • Remove your own equipment, decorations, rubbish and personal belongings before the rental period ends.

5. Cleaning

Cleaning of the main hall or meeting room can be added for DKK 700. This must be requested when the rental agreement is made.

You must always clear away, do the washing-up and remove rubbish, even when cleaning has been added.

If cleaning has not been added, you must clean the rented rooms and any shared facilities you have used, leaving them tidy, clean and ready for the next user:

  • Clean any floors, tables, chairs, toilets, washbasins, stairs, kitchen areas and tableware you have used.
  • Remove visible spills and stains.

You will receive a cleaning checklist which you must complete, sign and return with the keys.

If the rooms and shared facilities used are not left in a satisfactory condition, the association may charge for any necessary extra cleaning or clearing away.

6. Consideration for neighbours and shared outdoor areas

The Community House is in a residential area, so neighbours and other residents must always be taken into consideration. The shared outdoor areas around the Community House are not included in an exclusive rental. Local residents retain the right to access and use them during the event.

  • Monday–Thursday: There must be quiet from 22.30.
  • Friday–Sunday: There must be quiet from 02.00.

Playing music, shouting or screaming with doors open is not permitted, regardless of the season.

The Community House’s outdoor areas must be quiet at all times. Anyone spending time outside, including when smoking, must be considerate of other residents in the area.

The tenant and their guests may not block off or reserve shared areas, and must keep access routes, gates and entrances clear. Music and all other activities, including time spent outside, must not cause significant disturbance to neighbours.

The tenant is responsible for their guests’ behaviour both in the Community House and in the surrounding shared areas.

7. Smoking and naked flames

Smoking is not permitted inside the Community House. Smoking takes place outside in front of the building, with consideration for neighbours. Cigarette ends must be extinguished in the ashtrays provided and must not be left in shared areas.

Candles must be used safely and may not be left unattended. Naked flames or activities involving a particular fire risk require prior agreement with the association.

8. Decorations

You may decorate, but must not damage the building or its contents. Nails and screws may not be put into walls or ceilings, and gaffer tape, strong adhesive tape, hooks, stickers, wires or similar items may not be attached to walls, ceilings, lamps or furnishings.

Remove all decorations and temporary displays after the event.

Conditions – continued

9. Furnishings, equipment and damage

The tenant is liable for damage to the Community House, furnishings, tableware, other equipment and surrounding shared areas resulting from the tenant’s or their guests’ use. Furnishings, tableware and areas used must be returned in the same condition as at handover.

If anything is broken, damaged or missing after the event, inform the association as soon as possible. The tenant may be charged for repairs or replacements; liability is not limited to the amount of the deposit.

Damage to installations, wiring or similar must be reported to the association immediately.

10. Existing damage and defects

If, at handover, you discover existing damage, missing equipment, inadequate cleaning or other significant issues, inform the association as soon as possible at handover and before the event or stay begins, so that the issue can be recorded as existing at the start of the rental.

11. Keys

Keys are handed over only after the signed rental agreement has been received, the rental terms and house rules have been accepted, and the rent and deposit have been paid.

Keys may only be used for the agreed rental. They may not be copied or passed to unauthorised people. The tenant is responsible for the keys from handover until return.

Lost or damaged keys must be reported to the board immediately. The tenant may be charged for replacement keys or any necessary replacement of locks or the locking system.

Before the rental, agree with the association who the contact person will be during the event or stay and how they can be contacted.

12. Responsibility and safety

The person booking must live within the association’s geographical area, be the named tenant and sign the rental agreement. The rental may not be transferred or lent to anyone else.

The tenant has overall responsibility for the rental and their guests. For events, the tenant must be present throughout the event.

Escape routes, exits and access to fire and safety equipment must always be kept clear. Safety equipment must not be moved, covered or used for other purposes.

By signing the rental agreement, the tenant confirms that they have read, understood and accepted the rental terms, house rules and conditions shown on the booking page when the agreement is made, as well as their responsibility for the rented rooms and their contents.

If an event requires special permits or a music licence under the applicable rules, the tenant, as organiser, is responsible for obtaining and paying for them.

Beboerforeningen Fredensgade Vest is not responsible for lost, stolen or damaged personal belongingsbrought to or left in the Community House by the tenant or their guests.

13. When leaving the Community House

At the end of the rental period, the rented rooms and shared facilities used must be handed back. Clearing away and any cleaning you are responsible for must be completed as described in sections 3–5.

  • Close the windows in the rented rooms.
  • Switch off any electrical equipment you have used.
  • Close and lock the rented rooms and outside doors as agreed with the association.
  • Leave the area around the Community House tidy as well.

Return the key as agreed with the association.

The tenant must inspect the rented rooms with the association’s booking coordinator both before and after the rental. The times are agreed as part of the booking.

14. Payment and deposit

Rent and deposit are paid according to the current prices and payment terms on the booking page and in the booking confirmation, and must be paid before key handover. If you rent the main hall and guest room together, you pay one combined deposit of DKK 500.

Any issues are assessed after the rental. The DKK 500 deposit provides security for matters including insufficient cleaning or clearing away, damage, missing or damaged furnishings or tableware, and lost keys.

The association may retain all or part of the deposit to cover documented costs. If costs exceed the deposit, the remaining amount may be charged separately.

The part of the deposit relating to an unresolved damage claim or cost may be retained until the matter is resolved. If the tenant disagrees with the inspection outcome or deposit assessment, the matter may be referred to the association’s board.

The deposit is refunded to the tenant’s nominated bank account.

15. Cancellation

If you need to cancel the rental, notify Beboerforeningen Fredensgade Vest as early as possible. If you cancel, the deposit paid in connection with the booking will not be refunded.

16. Failure to comply with the conditions

If the conditions are not met, the association may:

  • require the matter to be put right immediately
  • retain all or part of the deposit
  • charge for documented costs of cleaning, clearing away, repair or replacement

In the event of a serious or repeated breach the association may terminate the rental or loan, or refuse future bookings. This applies, among other circumstances, where necessary to protect safety, the Community House, its contents, neighbours or other residents in the area.

In the event of a serious breach, the association’s booking coordinator or board may terminate the rental or loan immediately without notice. If the rental or loan is terminated because of such a breach, rent and deposit already paid will not be refunded.